Physical Reclassification

The catalog is ready, new labels are printed — now the only thing left is to relabel every single item and move it to a new shelf location.

Overwhelmed yet?

Once the data reclassification is finished, Backstage Library Works breaks the physical reclassification process into manageable parts:

Plan. Plan. Plan.

We start with a complete evaluation. We look at temporary space for housing materials, the sequence of the shift, and exceptions — items that don't fit the planned reclassification pattern. For example, some items may be missing a barcode or a catalog record, or perhaps an item is in the wrong place on your shelves.

A Backstage crew member moving books for a reclassification project at Duke University.


We create maps of your library — every range and section is included, with shelving counts and linear space estimates. This helps us know where everything is now shelved, and where it will be shelved after the reclassification. When the maps are completed, we'll have a set of existing-space maps and a set of after-reclassification maps. Before and after pictures, if you will. During mapping, we also identify available swing space for the move.

Pivot Tables

We take all the itemized data and create pivot tables to show the shift virtually. This pivot data helps us identify large blocks of material moving from one area to another, and allows us to plan the sequence of the move.


Using our maps and pivot tables, we plan the sequence of the move. We can identify exactly how many feet of shelving will be required for temporary holding space while collections shift.

Range Labels

Using linear-foot estimates and the after-reclassification maps that show the new classification layout, we create a label for each section, showing what the first item on the first shelf of that section should be.


With all the plans in place, we bring our project manager on-site, hire local teams, and implement the sequence — labeling and shelving according to plan.

Ready to start planning the next step? Drop us a note or call us at 1-800-288-1265.